Hiring employees
Set up documents and the flow of information on staff, working arrangements and pay.
People and payroll
HR
records and payroll.
Personnel documents and payroll need to reflect actual employee events: joining, working time, leave, changed terms and departure. Connect these inputs into a consistent working process.
Discuss HR administrationOngoing administration / a defined HR area
EmployeesRecordsCalculations
Your situation
A clear task.
A starting point.
Find the situation closest to yours. Use it to start a conversation about the support you need.
Managing more changes
Hires, leave, transfers and other changes need to be consistently reflected in records and calculations.
Organising existing records
Bring information together, identify gaps and assign responsibilities.
Scope of work
What the
work covers.
These are the possible areas of work. Your proposal specifies the relevant tasks, outputs and responsibilities.
Reviewing existing records
Examine supplied documents, staff information and current procedures. Identify missing information and open questions.
Documenting employee events
Prepare agreed documents for hires, changes in working arrangements, leave and departures.
Collecting source data
Organise the exchange of working-time information, personnel changes and pay inputs between your team and BMS.
Calculating payroll
Where included, prepare pay and deduction calculations for the agreed period from confirmed information.
Coordinating calculations
Clarify differences, record corrections to inputs and send calculations to the responsible company contact.
Organising records
Arrange the working documents and agree who supplies, approves and receives information for the next period.
The output
What you
receive.
Agree the format and scope before work begins, so you know what you will receive and how it can be used.
Discuss the output I needPersonnel documents for the assigned events.
Payroll schedules and explanations where calculation is included.
Documentation gaps and questions requiring clarification.
A process linking personnel changes, accounting and calculation approval.
An illustrative task
The team has grown and information arrives from different places
Leave, working time and pay changes are reported separately, making the monthly calculation difficult to check.
The work
Define a common information set and owners, compare personnel events with documents and calculations, and identify missing inputs.
What the company receives
A working change register, documents and payroll calculations within scope. The employer approves employment terms and payments.
The working process
From a conversation
to practical steps.
Define the area
Discuss staff numbers, common events and the state of existing records.
Set up the information flow
Agree required data, responsible contacts and approval of changes.
Maintain records and calculations
Process agreed events, clarify inputs and provide the outputs.
For the first conversation
Tell us about
- Employee numbers, roles and working arrangements
- Personnel records already prepared
- How time, leave and other changes are recorded
- Periods and calculations to review or transfer
Before we begin
Other questions
to consider.
Can payroll be a separate task?
Yes. Agree the source information, period and calculation approval process.
Can we keep an internal HR administrator?
Yes. Establish who records events, shares information, calculates pay and approves documents.
Can missing documents be prepared?
First review the gaps and available information. Acceptance and scope follow that assessment.
How should employee data be shared?
Agree the necessary information and a suitable channel first. Do not include employee documents in the initial website enquiry.
Read before we begin
Understand the task.
Start with a conversation
What matters
to your business?
Tell us about your task. We can discuss the support you need and where to begin.
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